Phone greeting for Ooma Office

Which file does Ooma Office need?

Ooma Office accepts WAV or MP3 files up to 5 MB for your Virtual Receptionist greeting. Our MP3 uploads directly.

MP3

How to upload your greeting in Ooma Office

For Ooma Office, the upload location differs per installation and management environment; there is no public step-by-step guide that fits everyone. Use the file we supply for Ooma Office and ask your telecom partner or administrator where greetings are configured. The upload itself is usually a matter of browse and select.

Which greetings does Ooma Office play?

A phone system plays a different file per situation. These are the four you will need most often on Ooma Office.

Welcome message

The first thing a caller hears. Your company name, and immediate confirmation that they reached the right place.

Phone menu (IVR)

The options callers use to route themselves. Each option is a separate line, so keep them short and put the most-used option first.

On-hold message

What someone hears while waiting in the queue. Say roughly how long it takes, or where they can find the answer themselves.

Closed announcement and voicemail

Outside opening hours, or when nobody picks up. Say when you are available again, so the customer calls back at the right moment.

Common questions about greetings for Ooma Office

Can I use one file for everything?

No. The phone menu, the on-hold message, the closed announcement and the voicemail are separate files that Ooma Office plays per situation. Order them in the same voice so it sounds like one whole.

What does a greeting for Ooma Office cost?

A single greeting costs 24 dollars, regardless of length. If you need several, a package is cheaper; credits never expire.

What if I switch to a different phone system later?

Then you need the same recording in a different format. If you are not sure which system you have, choose “Other / not sure” at checkout and you receive every format at once.